Office Manager

Reporting to the Showroom Manager, the Office Manager is responsible for supporting the Rachel Roy team at our NY location by organizing and coordinating office operations and procedures in order to ensure overall effectiveness and efficiency.

Responsibilities:

EXECUTIVE ASSISTANT

·         Support the Leadership Team with all Administrative tasks and managing calendar

    • Arrange travel, meetings and appointments as required
    • Design and implement filing systems and ensure these systems are maintained and current; contracts, onboarding, intern program, invoices, expenses, employee orders
    • Manage all Interns and implement program created for summer interns

·         Support Rachel Roy with monthly expenses

·         Evaluate costs/expenses and make recommendations for improvement to the bottom line

·         Assist in pulling budget documentation and monitoring of internal controls to hit year end

    • Establish and monitor procedures for record keeping
    • Support in managing internal staff relations

·         Support in the documentation and monitoring of internal controls

·         Streamline current office processes introducing approach to new methods and    improving efficiency

    • Handle customer inquiries and complaints
    • Plan and coordinate all office functions

OFFICE MANAGEMENT

·         Monitor and maintain office and kitchen supplies inventory proactively

    • Review and approve office supply acquisitions

·         Work directly with building superintendent and staff for fire and safety training and maintenance

HUMAN RESOURCES SUPPORT

·         Design and implement office policies. Monitor adherence to policies

    • Review and implement changes to the company's health and safety policy and support in maintaining a safe and secure working environment

·         Act as TGIM representative for the NY location and support office staff activities

·         Act as sponsor and lead for in office initiatives like Health & Safety, Disaster Preparedness and Fire Prevention methods

·         Support in organizing orientation and training of new staff members by following Onboarding guidelines

    • Implement procedural and policy changes to improve operational efficiency

SPECIAL PROJECTS

·         Manage sample sales and other Retail direct to consumer opportunities

·         Perform other related duties as required

Job Requirements:

·         Must possess strong analytical and organizational skills with the ability to manage multiple tasks simultaneously; consistently meeting deadlines

·         Must be detail-oriented and work efficiently with a sense of urgency and high degree of accuracy

·         Excellent communication and interpersonal skills

·         Self-starter who is excellent with follow up and follow through

 All interested applicants please submit resumes to careers@topsondowns.com